How Using Dynamic Scoring Tools Can Make or Break the Quality of Your Campaigns

With so many collection management software tools to choose from, it can be easy to become overwhelmed with what to prioritize when selecting the best one for your organization. However, one of the most taken for granted (even overlooked) features of collection software is the customization, flexibility, and robustness of its scoring tools. 

There are many different types of scoring tools. Most have pre-populated fields, some have real-time applicant tracking, but few can actually accommodate different scoring methodologies that are specific and varied.

As in-person events continue to get scheduled and expanded throughout this year and next, choosing an abstract management platform that can be just as dynamic and intuitive as the submitters that you are hoping to attract is critical. 

Voting Methods Affect All Elections–Including Yours

When we think of voting, we often think of political elections. Plurality voting–or “winner-take-all”–is the most common voting method in the United States, but there are many other methods that aim to choose the best candidates. New York City recently switched to ranked choice voting for the first time, and instant runoff voting (IRV) has been implemented in several parts of the country. 

What do political election methods have to do with the campaigns your organization runs? Election officials, just like the decision makers within your institution, are trying to optimize the selection process. 

Customized scoring tools offer far more flexibility and quality than standardized voting methods used for political elections. However, many abstract collection platforms only offer limited capabilities in this area. For instance, Submittable allows for limited numerical customization, while Open Water allows you to choose scoring or ranking. 

But what if you want a scoring section for one part of the application and a ranking for another? Or what if you want different scoring for different rounds of the submission process? Even randomized scoring or custom criteria for every field?

Every election, event, campaign, and conference is unique to its experts and stakeholders. With the ability to create more thoughtful, comprehensive, and robust scoring for submitters, the selection process produces higher quality results and is more manageable. 

Customizable Scoring Tools Produce a Higher Volume Submissions

Not only does a more sophisticated scoring tool produce higher quality submissions, the customization aspect encourages more people to apply–without the headache of wading through the submissions that don’t meet all of the criteria. 

Think about it: A collections platform is designed to streamline the submission process. By reducing complexity, a greater volume of people will be more likely to start and finish their applications. In addition, if there is a transparent scoring rubric, that will encourage people to submit at a higher rate, but also if and only if they believe they will be scored favorably. 

You’ll receive better quality work. And, from there, your reviewers can decide which submissions are best. 

Improve Your Results by Analyzing Real-Time Data

There’s nothing worse than closing out a submission cycle, only to realize a criteria was of little value. Certain scoring tools may not have been as effective as expected or a pre-set field may be too generalized to provide value. 

But what if you could update, edit, delete, or even pivot the scoring during the scoring process? Precis Abstract Management allows you that flexibility. 

No campaign is perfect, but you can perfect it along the way. It’s also simple and easy to send updates to reviews to inform them of the changes. 

For campaigns the reoccur every year, you can even monitor and compare them to find additional ways to optimize the scoring year-to-year. 

Take Advantage of Dedicated Project Managers Who Understand Which Scoring Works Best

Navigating which scoring methodology to use can be tricky. If you have access to a dedicated project manager who understands your organization and goals, he or she can guide you through how to best set up your scoring process.

A project manager is not a customer service representative. This person is assigned to accounts with the express purpose of getting to know the client and their institutional needs intimately. He or she can direct the event planners to submission campaigns with high submission rates and quality of submissions that are relevant to theirs. In addition, a project manager can make suggestions for campaigns based on its specific goals. 

Are you vetting speakers or initiating a call for papers? Most likely, you wouldn’t want to score them in the same way.

Project managers also can anticipate issues in scoring before you set up your selection process. For instance, if you are conducting a large-scale peer review of research, a project manager will have suggestions for a scientific conference that may or may not be relevant to education summit. A medical group’s joint session may require more technical scoring to select the best quality research, while a hospitality conference might need more qualitative data to choose the best speakers.

Controlling Quality from the Beginning Produces Better Quality Campaigns in the End 

Ultimately, making use of scoring tools that can be customized means that your organization is not limited by the platform you use. At Precis, we often encounter clients who outgrow their platforms simply because they cannot accommodate their scoring needs as they grow. With dynamic scoring functionality, you can have the flexibility and peace of mind that the platform will support you across your organizational needs because it can handle any campaign that requires vetting.


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